Administrative Director Position Description
Living Lakes Canada is seeking a passionate, creative, and driven Administrative Director to join our team. This is a 0.5 Full Time Equivalent (20 hours per week) contract, with the possibility to increase hours.
- Location: Kootenay-wide
- Salary: Negotiable, depending on experience
- Start Date: October 1, 2019
About Living Lakes Canada:
Living Lakes Canada facilitates collaboration in education, monitoring, restoration and policy development initiatives for the long-term protection of Canada’s lakes, rivers, wetlands and watersheds. We work collaboratively with scientists, all levels of government including First Nations, industry, academia, and community based organizations. Our mandate is to help Canadians understand the intimate connections between water quantity, water quality, land-use, climate change, biodiversity, and healthy human communities by fostering a water stewardship ethic that all Canadians can be proud of.
Living Lakes Canada has led water stewardship initiatives in the Columbia Basin for over two decades, and were instrumental in establishing Friends of Kootenay Lake, Lake Windermere Ambassadors, Stewards of the Lac La Biche Watershed, and most recently Brilliant Headpond Stewardship Collaborative. Our water stewardship work has been recognized by the Federal government as a best practices example in community-based monitoring, and we were awarded the “Land Award” by the Real Estate Foundation of BC, “Water Hero” award by WWF Canada, and “Water’s Next” award by Water Canada.
Living Lakes Canada is affiliated with Living Lakes International, a global network of over 120 non-government organizations that share the mission to enhance the protection, restoration and rehabilitation of lakes, rivers, wetlands and watersheds throughout the world. Living Lakes Canada is a registered BC Society and charitable organization.
We are seeking an Administrative Director with experience in the non-profit sector to manage and improve the efficiency of our organization’s administrative operations. The responsibilities of the Administrative Director will include improving organizational systems and management, overseeing human resource requirements, administrative functions, meeting coordination and facilitation, funding administration and management, financial and reporting requirements, and developing operational procedures and policies.
The successful candidate will possess strong leadership skills, analytical and strategic thinking abilities, finance and budgeting skills, the ability to multi-task and have strong interpersonal skills. The Administrative Director will work independently, but collaborate with a strong team of 10 contractors, staff and professionals.
Administrative Director Responsibilities:
- Oversee and administer grants including contribution agreements and reporting requirements
- Support the Board of Directors including organizing quarterly and annual board meetings, including financial updates
- Process invoices, manage contractual agreements, and oversee expense allocations
- Review quarterly financial reports against program budgets and expenses
- Ensure BC Society and CRA reporting and filing requirements are met
- Work with our accounting firm to complete the annual audit
- Work with the program team to complete the organizational annual report
- Manage organizational filing structure and back-up systems
- Oversee staff and contractor evaluations
- Oversee strategic planning and updates
- Maintain and update insurance policies as needed
- Participate as a member of the team on weekly calls and quarterly meetings
- Support communications team as needed
- Support program team as needed
- Manage databases
Administrative Director Requirements:
- An undergraduate degree in a related field
- Demonstrated experience working in an operations, administration or management role
- Reliable, self-motivated and independent with a demonstrated ability to collaborate well within a team
- Ability to manage multiple projects, set priorities, meet deadlines and support others to do the same
- Understanding of NGO operations, including fundraising, finances, administration, human resources, strategic planning and team building
- Strong writing skills
- Commitment to Living Lakes Canada’s mission
Applicants are asked to send a cover letter and CV in PDF form to firstname.lastname@example.org. While we hope the successful candidate will start October 1, 2019, we will continue to accept applications until the right candidate is selected. We thank all applicants for their interest, but only short-listed candidates will be contacted.